A board portal can help in reducing the time spent preparing for and executing board meetings. It allows for the sharing of documents and other information as well as facilitating communication between members, and provides the ability to store important documents. It is crucial to ask the right questions during the demos of potential vendors. Not all portals are created equal. To help you find the most effective solution for your board we’ve created an array of questions to ask your prospective portal vendor.
Do you allow secure access from any device?
The best board management software includes encryption to safeguard sensitive information from unauthorised third parties. It also adheres to international security standards and monitors the staff at data centres, and implements a number of physical security measures, including biometrics and closed circuit monitoring.
Streamline the Meeting Process
The best tools for managing your board permit you to schedule meetings quickly and efficiently create an agenda and supporting materials, gather attendance and RSVPs and distribute and take board member work materials. These systems also allow for an easy and quick review of minutes of meetings, and assist https://boardroomhub.blog/data-rooms-for-all-your-business-requirements/ in the creation and implementation of procedures, policies and guidelines to help the board make better decisions.
Ensure your board portal has an impressive adoption rate by offering a variety of group and individual training sessions, which include webinars and video conferences. If some of your board members are technology-challenged, personally reach out to them and offer personalized tutorials to get them up and running. Also, consider an enterprise with a strong reputation in the field and with excellent customer service.